​All persons entering the yard, whether as visitors, livery owners, hirers, training clients, or guests, are required to read and comply with this policy in full. By entering the premises, you agree to abide by these rules without exception. Ardencote Farm reserves the right to remove any person from the premises who fails to comply.

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Vaccinations

All horses entering or residing at Ardencote Farm must be fully vaccinated in accordance with current FEI and British Equestrian guidelines. This is a non-negotiable requirement.

• Vaccination records must be up to date and available for inspection at all times.

• Any horse found to be non-compliant will not be permitted on the premises.

• This requirement applies to visiting horses, competition horses, and privately owned livery horses without exception.

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Fei Guidelines & Equine Substances

Ardencote Farm operates in full compliance with FEI guidelines in relation to equine nutrition, supplementation, and prohibited substances.

• No equine medications, supplements, or substances may be administered on the yard without prior discussion with and consent from Sophie.

• Any owner or rider wishing to administer treatment to their horse must notify Sophie in advance. This includes all veterinary treatments, injections, and feed supplements.

• This policy is in place to protect every horse on the yard and to maintain our FEI compliance standards.

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If you are unsure whether a product is permitted, please speak to Sophie before use.

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Alcohol & Drugs

• No alcohol is permitted on the premises at any time.

• No illegal drugs or substances are permitted on the premises under any circumstances.

• Any person found to be under the influence of alcohol or drugs will be asked to leave immediately and will not be permitted to handle horses.

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Rider Safety — Hats & Body Protectors

The safety of all riders at Ardencote Farm is paramount. The following rules are strictly enforced at all times.

• Riding hats must be worn by all riders at all times when mounted. Hats must meet the current approved safety standards and pass code — please check that your hat carries the correct certification before attending.

• Body protectors must be worn by all riders when schooling or jumping cross-country fences.

• Ardencote Farm takes no responsibility for any injury sustained by a rider or horse on the premises. All persons ride and handle horses entirely at their own risk.

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If you are unsure whether your hat meets the required standard, please check before your visit.

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Fitness Of Horses To Use Facilities

• All horses using Ardencote Farm facilities must be fit, healthy, and sound at the time of use.

• Any horse that appears lame, unwell, or unfit for work must not be exercised or used on the premises.

• Ardencote Farm accepts no liability for any horse injured, taken ill, or harmed while on the premises.

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Cctv & Security

For the safety and security of all horses, owners, staff, and visitors, CCTV is in operation throughout the yard and surrounding areas at all times.

• By entering the premises, you consent to being recorded.

• CCTV footage is retained and managed in accordance with current data protection legislation.

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Gdpr & Safeguarding

• Any concerns relating to GDPR, data protection, or safeguarding must be raised prior to entering the yard.

• If you are attending in a professional capacity, or if any minors are accompanying you, please notify us in advance so that appropriate provisions can be confirmed.

• Ardencote Farm handles all personal data in accordance with current UK GDPR legislation.

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Sophie's Yard — Private Area

• Sophie's personal yard is a private area. No person is permitted to enter Sophie's yard without her explicit prior consent.

• This applies at all times, including during events, training days, and facility hire.

 

Please respect this boundary at all times.

 

No Dogs

• Dogs are not permitted on the premises under any circumstances.

• This policy is in place for the safety and welfare of all horses on the yard.

 

No Smoking

• Smoking and vaping are strictly prohibited anywhere on the premises, including in vehicles parked on site.

 

Conduct & Behaviour

Ardencote Farm is a professional yard and we expect all visitors and clients to conduct themselves accordingly at all times.

• Shouting and swearing will not be tolerated under any circumstances.

• Any person behaving in a manner deemed inappropriate or disrespectful will be asked to leave the premises immediately.

• Please be mindful that horses are sensitive animals and loud or aggressive behaviour can cause distress and create unsafe situations.

 

Yard Cleanliness

• All muck must be fully cleared from any area used, including in and around trailers and lorries.

• No hay, straw, or bedding material is to be left outside trailers or lorries.

• Please leave all areas of the yard in the same condition — or better — than you found them.

• Failure to maintain yard cleanliness may result in future access being refused.